Tag Archives | Word

How to place text in Word after the Endnotes

There is a problem when using bibliographies (or indexes or appendices) and endnotes together in Word. The problem arises when you want to place the text at the end of the document, after the endnotes. Word interprets end of document very strictly, and unfortunately, your endnotes appear after everything else.

Thankfully, using a little trickery we can get our bibliography, or appendix, or index, or whatever text is necessary to appear after the endnotes. The secret is to use sections. Briefly, you need to insert a section break at the end of the document. It’s possible that you are using multiple sections in your document for other reasons. So for each section in the document you need to change the Endnotes settings to display at the end of the section rather than the end of the document.  After this is done stop endnotes appearing in every section. You do this by suppressing the endnotes for all sections, except the one where the endnotes are to appear. As soon as you suppress endnotes in a section, the ones for that section appear in the following section. So you suppress them for all sections apart from the one where you want them to appear. Finally you place the bibliography, or appendix, or index, or whatever text is necessary, after the final section break.

The detailed instructions are:

  1. EndnoteDialogInsert a section break at the end of the document.
  2. In the References tab of the Ribbon, in the Footnotes group, click on the Dialog Box Launcher. The Footnote and Endnote dialog here is displayed.
  3. Select the Endnotes location option, then click on the drop-down selector to the right and choose End of Section.
  4. Click on Apply.
  5. Now position in each section where you do not want the endnotes displayed. You need to suppress the endnotes for that section. To do this:
    1. In the Page Layout tab of the Ribbon, in the Page Setup group, click on the Dialog Box Launcher. The Page Setup dialog is displayed.
    2. PageLayoutClick on the Layout tab, and click on the Suppress endnotes check box to place a tick mark in it.
    3. Click on OK.
    4. Repeat Step 5 for every section where you do not want endnotes displayed.
  6. Finally, move to the end of the document (using CTRL + End) and place the bibliography, or appendix, or index, or whatever text is necessary, after the final section break.

Welsh Characters in Word

I was asked during a training course this week how to easily insert the Welsh characters of ŷ and Ŷ.  Here are some ways to do it, and of course, the first two methods would work for any required character not on the usual keyboard:

Use the Insert Symbol Dialog.

  1. Using Insert tab from the Ribbon, then in the Symbols groups click on Symbol.
  2. Select the Latin Extended-A subset, and click down about 1 page in the dialog using the vertical scroll bar to find the symbols.
  3. Double click on the relevant symbol and then close the dialog.

Use the Pre-Assigned Shortcut Keys

You could use the shortcuts keys that let you work with any 4-number Unicode. In your document, type 0177 on your keyboard then press ALT + X to insert ŷ, or type 0176 then press ALT + X to insert Ŷ.

Create Your Own Shortcut Keys

You could assign your own shortcut keys. Highlight the symbol in the grid, then click on the Shortcut Key… button in the Symbol dialog to create a new shortcut key assignment. Maybe use CTRL + Y for the lower case ŷ and CTRL + SHIFT + Y for the upper case Ŷ.

Typing Accented Characters in Word

I have been asked a few times how to type accented characters in Word. You can use the Insert Symbol option which gives you most characters.

For those of you who like using keyboard shartcuts try the shortcuts below to add accent marks to your documents. For example, to type the “À” character you would press the CTRL key + the ` key and then press Shift and A to create a capital A with the accent mark. (The ` character is the back-apostrophe key which UK users would find above the TAB key on your keyboard.)

Key Shortcut Key Shortcut
À CTRL+`, Shift+A à CTRL+`, a
Á CTRL+’, Shift+A á CTRL+’, a
à CTRL+~, Shift+A ã CTRL+~, a
Ä CTRL+:, Shift+A ä CTRL+:, a
È CTRL+`, Shift+E è CTRL+`, e
É CTRL+’, Shift+E é CTRL+’, e
Ë CTRL+:, Shift+E ë CTRL+:, e
Ì CTRL+`, Shift+I ì CTRL+`, i
Í CTRL+’, Shift+I í CTRL+’, i
Ï CTRL+:, Shift+I ï CTRL+:, i
Ñ CTRL+~, Shift+N ñ CTRL+~, n
Ò CTRL+`, Shift+O ò CTRL+`, o
Ó CTRL+’, Shift+O ó CTRL+’, o
Ö CTRL+:, Shift+O ö CTRL+:, o
Ù CTRL+`, Shift+U ù CTRL+`, u
Ú CTRL+’, Shift+U ú CTRL+’, u
Ü CTRL+:, Shift+U ü CTRL+:, u