In addition to the training we can help you get the best out of your Microsoft Office software in other ways with creation of databases and automation of Excel, Word, Access and Outlook through macros and programming. Our development work is charged at only £25 per hour so pays for itself very quickly. If you don’t know what automation is then read Chris’s blog entry here.
A database can help you reduce repetitive data entry, improve reliability of information, and automate form and report processes within your company. If you’ve been storing information in a card system, or using a spreadsheet, you could find that data entry is error-prone and you’ll certainly be finding it repetitive and time consuming.
A properly set up database will help you to store information in related tables so you only have to enter information once but be able to use it against multiple records. If there is an error during entry, one correction applies to all the relevant records.
Keeping consistent, error-free records is the key to keeping track of your business performance.
We can create specific database solutions to help you manage the day-to-day tracking of your business information. Properly designed and set up to ensure that important information is not left out, missed, or incorrectly associated with the wrong customer. Contact us to arrange a no obligation meeting. You have nothing to lose and lots of information to gain!
Automate Excel, Word, Access and Outlook
Microsoft Office is a very powerful suite of software programs. Many organisations use nowhere near the full capability of the software. Macros are a feature in some office programs that let you record your steps and actions as you work with your document or spreadsheet. These recorded macros can be played back at a later time, re-creating the work that was carried out before just by running the macro.
Members of staff might use macros that they have created, but often these can be improved upon. Recorded macros cannot interact with users or work on data that changes from one month to the next or changes in data size.
We can program more effective and efficient macros that do not record inefficient steps and that perform much more quickly than recorded macros can. Interaction with the user can be included and the macros can also cater for changing periods and variable size data.
A macro is great to take away the drudgery of repetitive tasks. However, a macro that runs in seconds is even better than one that takes several minutes to run.
Office programs can be linked together to share information or even control each other
One client has outlying managers completing budget sheets in Excel that on a click of a button are emailed as Outlook attachments to head office. In head office, Outlook detects the attachments and imports the data into an Access database for monthly analysis and reports. Another client reduces complex checking of large spreadsheets containing account analysis to the click of a button. The automation then creates multiple single account sheets that are exported to an accounts program.
Do you have a need for automation? Why not have a chat with if you are not sure? Chris can explain things and help you without using any confusing jargon. A programmer who does not speak geek! Contact us for a no-obligation discussion of your requirements.